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Bylaws of the Harrisburg Chapter

Information Systems Audit and Control Association (ISACA)

Effective: 05/11/95

Article I. Name

The name of this non-union, non-profit organization shall be the ISACA Harrisburg Chapter hereinafter referred to as "Chapter"), a Chapter affiliated with the Information Systems Audit and Control Association (hereinafter referred to as the "Association").

Article II. Purpose

The purpose of the Chapter is to maintain and improve the stature of the IS audit and control profession. Requisite to fulfilling this purpose is providing services that perceptibly enhance the skills, the professional conduct, and the value of IS audit and control professionals to their clients, thus enhancing the career potential of the membership. Objectives of the Chapter complement this purpose:

  • To support the education of its members in IS audit and control knowledge and skills;

  • To encourage the free exchange of IS audit and control techniques, approaches and problem solving;

  • To promote communication to keep its constituency abreast of current events in IS audit and control that can be of benefit to them and their employers; and

  • To communicate to the interested segments of the public the importance of establishing the necessary controls to ensure the efficient and effective application of IT resources.

  • Represent, promote, and act as liaison with the Association for the central Pennsylvania region.

Article III. Membership and Dues

Section 1. Classifications and Qualifications

  1. Active Member - any person interested in the purpose and objectives of the Chapter as stated in Article II shall be eligible for membership in the Chapter, and the Association, subject to rules established by the Association Board. Membership in the Chapter and the Association is coextensive. Therefore, upon joining the Chapter, a person shall also join the Association, with accompanying rights and responsibilities. Active members in good standing shall be entitled to vote and hold office.

  2. Retired Member - any member in good standing, who presents proof of retirement status, subject to rules established by the Association Board. Retired members shall be entitled to vote and hold office at the Chapter level.

  3. Student Member - full-time student currently enrolled in a degree program of an accredited college or university, subject to rules established by the Association Board. Proof of enrollment shall be submitted annually. Student members in good standing shall be entitled to vote and hold office at the Chapter level.

Section 2. Admissions

  1. Potential members shall:

    1. Meet the requirements of membership as outlined in Article III, Section 1.

    2. Complete and submit an Association membership application

    3. Pay required dues to the Chapter and the Association

  2. Membership in the Association shall be conferred upon an individual when the Association has received the required Association dues for that individual

Section 3. Dues

  1. Active members and retirees shall pay Chapter dues at a rate determined annually by the Chapter Board, plus the dues assessed by the Association. Student members shall pay the dues assessed by the Association, but the Chapter dues will be waived.

  2. Chapter dues shall be payable on or before 1 January of each year, in an amount determined by the Chapter Board, plus Association dues.

  3. A member whose dues are in arrears for more than 60 days shall no longer be deemed a Chapter member in good standing.

  4. A member shall forfeit Association membership if dues have not been paid to the Association and to the Chapter as required.

Article IV. Chapter Meetings

Section 1. Regular Meetings
The regular meetings of the Chapter shall be held on a schedule, and at locations determined by the Chapter Board. A minimum of six meetings shall be held each program year unless precluded by lack of Chapter resources.

Section 2. Annual Meeting
The regular meeting in May shall be known as the annual meeting and shall be for the purpose of electing and installing officers, receiving reports of officers and committees, and for any other business that may arise.

Section 3. Special Meetings
Special meetings may be called by the President or by the Chapter Board and shall be called upon written request by five (5) members. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least ten (10) days notice shall be given.

Section 4. Quorum
Twenty (20) percent of the membership shall constitute a quorum at any regular or special meeting.

Article V. Chapter Officers and Directors

Section 1. Chapter Officers and Directors

The Officers of the Chapter shall be a President, Vice President Membership, Vice President Publications, Secretary, Treasurer, and immediate Past President.
The Directors shall be Director of Arrangements. Director of CISA Coordination, and Director of Education

Section 2. Term of Chapter Office

  1. The Officers and directors, except the immediate Past President, shall be elected annually for a term of one (1) year, or until their successors are elected and assume office, or until they resign or are removed from office through procedures prescribed by the Association. The term of office shall begin on July 1 and continue through June 30 of the following year.

  2. No member shall hold more than one (1) Chapter office at a time.

Section 3. Duties of Chapter Officers and Directors

The Chapter Officers shall perform the duties prescribed by these bylaws, and the parliamentary authority adopted by the Chapter.

  1. The Chapter President shall:

    • Preside at all meetings of the Chapter and the Board

    • Appoint all committee chairpersons for other than standing committees as authorized by the Chapter Board

    • Supervise budgetary matters and Treasurer responsibilities

    • Be an ex-officio member of all committees except the Nominating Committee

    • Represent the Chapter at Regional Presidents Council Meeting(s)

    • Perform other duties which may be delegated by the Chapter Board

  1. The Chapter Vice President Membership shall:

    • Perform the duties of the President in the event of his/her absence or disability

    • Promote interest in the Chapter, and in the Association, and conduct an ongoing membership campaign

    • Receive and forward applications for membership to the Association

    • Maintain accurate lists of the membership records

    • Promote interest in the Chapter

    • Perform other duties which may be delegated by the Chapter Board

  1. The Chapter Vice President Publications shall:

    • Promote the Chapter by publication of the newsletter which will be published at least six (6) times at minimum intervals of one month each program year, unless precluded by the lack of Chapter resources

    • Perform the duties of the President in the event of the absence or disability of the President and Vice President Membership

    • Perform other duties which may be delegated by the Chapter Board

  1. The Chapter Secretary shall:

    • Take minutes of the meetings of the Chapter Board

    • Maintain accurate records of the attendance for Board meetings

    • Be responsible for the legal affairs, Chapter reports, and correspondence pertaining to the Chapter

    • Maintain Chapter supplies

    • Perform other duties which may be delegated by the Chapter Board

  1. The Chapter Treasurer shall:

    • Be custodian of Chapter funds

    • Receive all moneys and disburse funds only upon the sanction of the Chapter Board, or the Chapter membership

    • Remit dues to the Association as required

    • Assist in the preparation of the Chapter Budget

    • Maintain balanced financial records consisting of a general ledger, checkbook, savings book, treasurer’s report, financial correspondence, canceled checks, deposit slips and bills outstanding.

    • Submit a written report at each regular meeting

    • Maintain necessary records of Chapter property

    • Submit books and records for audit when required

    • File any and all tax forms required and the year-end report for the Association

    • Perform other duties which may be delegated by the Chapter Board

  1. The immediate Past President of the Chapter shall:

    • Serve in an advisory capacity

    • Perform other duties which may be delegated by the Chapter Board

  1. The Director of Arrangements for the Chapter shall:

    • Contract for and coordinate facilities for the regular meetings and seminars

    • Arrange for all audio visual needs of the speakers

    • Arrange for any food or refreshments provided for the regular meetings or seminars

    • Perform other duties which may be delegated by the Chapter Board

  1.  The Director of CISA Coordinator of the Chapter shall:

    • Maintain information regarding the CISA certification and make this information available to the members

    • Coordinate the registration for the CISA examination

    • Coordinate recognition of members who successfully pass the exam

    • Report to the Association as required

    • Maintain lists of attendees for all Chapter sponsored events

    • Prepare and distribute correspondence necessary to certify continuing education credits

    • Perform other duties which may be delegated by the Chapter Board

  1.  The Director of Education for the Chapter shall:

    • Recommend and oversee seminars and programs of professional education

    • Maintain a speakers registry

    • Research training opportunities and periodically present them to the Chapter Board for consideration in planning future Chapter events or programs

    • Perform other duties which may be delegated by the Chapter Board

Section 4. Chapter Vacancies

  1. If a vacancy should occur in any office, except that of immediate Past President, the vacancy shall be filled through recruitment from the membership by the Chapter Board.

  2. If a vacancy occurs in the office of immediate Past President, the vacancy shall remain until filled by routine succession.

  3. If a Chapter officer‘s or director’s membership in the Association shall for any reason terminate, that individual’s position as Chapter officer or director shall automatically become vacant.

Article VI. Nominations and Elections

Section 1. Chapter Nominations

  1. A Nominating Committee of three (3) members shall be elected by the Chapter Board at their March meeting.

  2. The Nominating Committee shall nominate candidates for offices to be filled at the annual meeting.

  3. The Nominating Committee shall submit the ballot for publication in the May newsletter and report to the membership at the regular meeting in May. Each candidate shall have consented to serve.

  4. Nominations from the floor shall be permitted prior to the election. Proof that the candidate has consented to serve must be available or the nomination will not be accepted.

  5. While nominees are not required to be members at the time of their nomination, nominees will be required to apply for membership within a reasonable period after nomination. Failure to apply for membership within a reasonable period will result in withdrawal of the nomination, or removal from office through action of the Chapter Board.

Section 2. Chapter Elections

  1. Officers and directors shall be elected by ballot.

  2. In the event there is only one candidate for any office, voting on that office may be by voice.

Article VII. Chapter Board of Directors

Section 1. Members

  1. Chapter Board of Directors shall consist of the elected officers, and three (3) elected directors.

Section 2. Duties

The Board of Directors shall:

  1. Supervise the affairs and conduct the business of the Chapter between business meetings

  2. Make recommendations to the membership

  3. Be subject to the orders of the membership

  4. Meet throughout the program year at intervals, times, places and locations determined by the President or his/her designee.

  5. Perform the duties prescribed in these bylaws and the parliamentary authority adopted by the Chapter

  6. Prepare and approve the Chapter Budget.

Section 3. Authority

The Chapter Board shall have the authority to:

  1. Expend funds allotted in the approved budget

  2. Authorize all non-budgeted expenditures

  3. Budgeted line item expenditures which exceed the budget by $100 requires a quorum approval of the Chapter Board.

The Chapter Officers shall the authority to:

  1. Sign checks and a minimum of two signatures will be required

Section 4. Quorum

  1. A majority of the Chapter Board shall constitute a quorum.

Section 5. Insurance

  1. The Chapter Board shall secure insurance coverage as deemed necessary to meet the needs of the Chapter.

Article VIII. Dissolution

To effect dissolution of the Chapter, these bylaws must be rescinded by a two-thirds (2/3) vote of the membership after ten (10) days notice has been mailed to each member. In the event of dissolution, the Chapter shall notify the Regional Vice President of the Association, and the Executive Director of the Association, in writing, indicating the reason(s) for dissolution and shall return the Chapter charter and any other Chapter or Association documents to the International office. All net assets shall go to a welfare, education or civic project designated by the Chapter membership, pursuant to Section 501 (c) (6) of t he US Internal Revenue Code, or the appropriate country governing code with the approval of the Association’s EVP of Membership, and the Association’s International President.

Article IX. Parliamentary Authority

The rules contained in the latest edition of Robert’s Rules of Order, Newly Revised shall be the authority for all matters of procedure for the Chapter not specifically covered by its bylaws.

Article X. Amendment of Chapter Bylaws                   a

These bylaws may be amended at any regular meeting by a two-thirds (2/3) vote of the Chapter membership, provided that the amendment has been submitted in writing at the previous regular meeting, or has been mailed to the entire Chapter membership at least ten (10) days prior to the meeting at which it will be considered.

This page last updated 06/30/03